Do you go home at night and login to your e-mail? Do you sit watching TV with one eye on the TV program and the other looking at your inbox? How do you feel about that?
Does your partner a key issue of spending more time on your e-mail than with them? That’s why I have put together my new book called “The E-mail Manual“. It is the book you should have received when you first started using e-mail. I think if everybody had a copy of this book on their desks and read it before they started using e-mail, there would be a fewer problems and issues with using and managing e-mail. Please enjoy these 5 email strategies. Be on the lookout for my other articles on how to better manage your e-mail and reduce the size of your inbox.

26.  When it’s time to pick a new email address, make it easy to remember

We have all seen those wildly creative email addresses. You know, the ones like, bigbadpete87687982@hotmail.com, or

the-party-girlz-qw234@gmail.com.

I am sure the owners of these email addresses are really nice people; however these email addresses aren’t that easy to remember and may not give people a strong impression of the owner.

Instead, try creating a simple, memorable and useable email address.  Typical formats are:

john.m.jones@youremail.com

john.m.jones@youremail.com

j.m.jones@youremail.com

jones.j@youremail.com

jones-john.michael@youremail.com

Unless you are trying to be really funny, choose an email address that is easy to remember, easy to type and doesn’t give the receiver of your Emails the wrong impression.

27. Use ’Nested Folders’ to organise your emails

You can set up extra folders in addition to the ones that come preinstalled with Outlook. You can organise your business Emails, and personal Emails into main category folders. In fact you can even set up folders within folders (called nested folders).

As an example, under a folder called ‘Clients’, you can have sub-folders with the names of your clients.

You could create a folder called ‘Projects’. Then create sub-folders with the names of your current projects.

28. Follow up immediately when an email bounces

From time to time email servers go down, or perhaps you have typed in an incorrect email address.

Whether it’s for routine maintenance or some other reason, keep an eye on your Inbox for email bouncing back.

Usually it’s an incorrect email address that’s the problem, but if the email address looks okay, sends it again in 30 minutes time. If that fails, call the person you are sending this to and check the email address.

29. Use email priority settings; but don’t overuse it

Sending a ‘priority’ email is an excellent strategy for letting the recipient know that your incoming email message needs their immediate attention.

Most of the Emails we send out will carry a ‘priority’ of normal. But you can raise the priority to high, which will make your email stand out in the list of Emails that your recipient receives.

In the messages window, a red ‘!’ will appear indicating that this email is very important. Further, when the person then opens your Email, a yellow bar will appear stating, ‘This email is high priority.’

Remember the boy who cried wolf! Use priority settings with restraint. You don’t want to be ‘The Emailer who cried wolf’ by making every email you send out high priority.

By saving this function for messages that really do need immediate attention, this feature will be useful for getting attention when it really IS needed.

30. Create a new subject line with each email you send

Very often a subject will get ‘discussed’ at length with many Emails going back and forth. If your email partner is saving Emails, they will quite possibly keep all of the Emails about your topic in one folder.

So change the subject line each time you email back so they can quickly find important information about your discussions and not end up with dozens of Emails with the same subject line collecting in their Inbox.
If you would like to learn how to better manage your e-mail or inbox, why not consider my Zero Inbox training program? This e-mail management course is available in Australia and will soon be available online. You can visit, http://www.success.net.au/seminars/zero-inbox.html to learn more about how to better manage your e-mail and reduce your inbox. Alternatively, you can visit: http://www.zero-inbox.com/