Do you remember what it was like to be at work without having e-mail spurting into your inbox every few minutes? If you are a Generation Y employee, you probably grew up with e-mail. On the other hand, if you are a Baby Boomer and e-mail is something that you have only started using the past decade or so, learning how to manage and interact with e-mail could be a struggle. If you haven’t received any formal training in learning how to better manage e-mail, you are probably doing your best at what comes naturally to you. What comes best isn’t always what is best. If you answered yes I have some great news; I can offer you some ideas and suggestions to take back control of your inbox.
That’s why I have put together my new book called “The E-mail Manual“. It is the book you should have received when you first started using e-mail. I think if everybody had a copy of this book on their desks and read it before they started using e-mail, there would be a fewer problems and issues with using and managing e-mail. Please enjoy these 5 email strategies. Be on the lookout for my other articles on how to better manage your e-mail and reduce the size of your inbox.
46. Use outlooks spam protection tools
Within Outlook, the primary defence against spam is the blocked senders list. Using this tool you can add any email address to the blocked senders list and those Emails will be sent directly to your Spam Folder as soon as they arrive in future.
By the way, do check your Spam folder every few days as occasionally ‘good Email’ gets sent to the Spam or Junk folder. Outlook allows you to create a new rule to make any ‘good Email’ sent to your Junk Folder safe. Next time an email from this person will go to your Inbox, not your Junk Folder.
47. Filter All unwanted emails as spam
email should be treated the same way you treat your regular mail. You don’t welcome junk mail that comes in to your physical mailbox at home. You just throw it all away. So use the same methods to control unwanted email or spam. Send it to the Junk Folder to be discarded on your next shutdown.
48. Don’t give out your email address to just anyone
Lots of web sites have special offers or ways to ‘harvest’ your email address. You should be aware that when you give your email address up too easily it can be sold or used to send you things that you would never ask for, including spam and viruses. So be careful who you let use your email address. See the next tip to solve this.
49. Never give out credit card information or personal data over email
This really should be a no-brainer. Never send your credit card details in an email to ANYONE!
If you are buying a product or service that needs a credit card, use PayPal, or a proper online shopping cart.
50. Using an alternate email address to reduce spam
NEVER use your business email or your primary personal email account when signing up for stuff.
Create a third ‘junk email account’ and use that instead.
You can sign up for a free email address with Hotmail, Yahoo, or Gmail. Because you can read email coming to these accounts online, they never need to go directly to your Outlook program. They go to the server for the service that provides the free address. In that way you can trap the ‘junk’ from spreading to your computer.
For anyone who is using email a lot, having more than one email accounts is a good move. It is possible to set up your copy of Outlook to collect email from those services to your desktop as well. But that defeats some of the purpose of having the alternative email account.
If you would like to learn how to better manage your e-mail or inbox, why not consider my Zero Inbox training program? This e-mail management course is available in Australia and will soon be available online. You can visit, http://www.success.net.au/seminars/zero-inbox.html to learn more about how to better manage your e-mail and reduce your inbox. Alternatively, you can visit: http://www.zero-inbox.com/
